Trauma Registrar

Bay Medical Center Published: September 7, 2017
Job Type


Manages all components of the Trauma Registry, including data collection, data entry, coding, and data retrieval/statistical conversion. Directs activities of Trauma Services to include education and training opportunities for outlying areas and pre-hospital services. Responsible for establishing and maintaining relationships among various agencies. Directs and participates in injury prevention programs.

Job Responsibilities

Reviews trauma records for the purpose of data collection and abstraction.
Accurately performs data abstraction, coding (ICD/E-code/ISS/AIS), and data entry of all required trauma data points.
Notifies Director of all relevant trauma audit filter inconsistencies via periodic quality assurance reports. Produces various other quality assurance reports as directed.
Prepares reports from the trauma registry as required by the Florida Department of Health, National Trauma Data Bank, and Trauma Quality Improvement Program.
Additional data abstraction as requested by the Director and/or the Trauma TQM Committee.
Compiles and communicates the daily trauma census.
Develops, implements, and coordinates education opportunities to outlying areas and pre-hospital services.
Develops, implements, and coordinates injury prevention program. Participates in local, regional, and state organized injury prevention programs.
Promotes hospital services to outlying areas. Responsible for establishing and maintaining relationships among various agencies.
Provides feedback for trauma, to pre-hospital services when quality improvement opportunities are identified.
Participates in multiple forums including but not limited to:
- Trauma Multidisciplinary Conferences – "Walking Trauma Rounds"
- Trauma TQM Meetings
Coordinates and participates in Trauma Grand Rounds.
Responsible for maintaining current and accurate list of all staff and physicians who receive alerts from the trauma alert activation system.
Documents outcome of outreach efforts. Maintains various records, databases, and systems to ensure accurate and complete data are recorded. Prepares special reports for management as needed.
Responsible as part of organizational culture to meet and address patient safety issues as appropriate.
Performs other duties as assigned.

Job Requirements

Minimum Education: High School Diploma or equivalent required. Associate's Degree in related field preferred.

Minimum Qualifications: 1 year ICD-9-CM coding experience required. 3 years of data entry or data extraction experience preferred.  Clinical experience in an Emergency Department, Trauma Center preferred. Working knowledge of Medical terminology.  Computer skills with knowledge of Microsoft Office software programs. Good interpersonal skills and the ability to communicate clearly, orally and in writing. Present oneself in a professional manner through appearance and conduct.

Certification/Registration: Certified Trauma Registrar (CTR) or working toward earning certification within 2 years of assuming position.

Working Conditions: Exposed to infection from disease-bearing specimens. May be exposed to infections and contagious diseases. Regularly exposed to the risk of bloodborne diseases. Exposed to hazardous anesthetic agents, body fluids and waste. Exposed to hazards from electrical/mechanical/power equipment. May be exposed to biohazardous, radioactive substances. May be exposed to toxic chemicals. Exposed to explosive chemicals, gases and low level radiation. Subject to injury from moving parts of equipment. Occasional exposure to unpleasant patient or unit elements. Contact with patients under a wide variety of circumstances. Exposed to unpleasant elements (accidents, injuries and illness). Subject to varying and unpredictable situations. Handles emergency or crisis situations. May perform emergency care.  Subject to many interruptions. Subject to long irregular hours. Occasional pressure due to multiple calls and inquiries.

Physical Demands: Heavy physical effort (lift/carry up to 50 lbs.). Occasional prolonged standing/walking. Occasional lifts, positions, pushes and/or transfer patients. Occasional lifts supplies/equipment. Manual dexterity and mobility. Occasional reaching, stooping, bending, kneeling, crouching.

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